We make you an Expert, too - Preparation Tips and
Checklist
ChinaServices.us, All Rights Reserved
Read carefully if you are NOT confident
about your package completeness.
Document Checklist
Mailing
Process Error Proof Tips
If your package arrive us with any error or missing
documents, we will help you to correct, and charge $10.
Find the type of service you need, and follow the checklist for an
error-free process.
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Document preparation Tips and Checklist - Read all portions
related to your case |
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What |
For Visa Office |
For usChinaVisa |
For yourself |
Remarks |
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1.1 |
Passport
(otherwise see
below)
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Original. And,
Copy
photo page
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Copy to keep |
Copy each,
extra safety |
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One ~2”x2” FORMAL passport photo (for visa, otherwise
see below) |
Original |
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Affix to Visa
Application Form May be
slightly larger or smaller. Must be recent, color, formal. Staple on. |
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1.11 |
Visa Application Form (4 pages starts 06-30, 2011) (otherwise see below) Form Must
be filled-out completely, or, write “N.A.” |
Original |
A copy |
Copy to keep |
Copy each. Form is
common for all types visas. |
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Occupation: |
Must show professional filed |
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Such as “Sales
Manager”, “Health Consultant”, etc. (Can NOT be
Businessman) |
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Company Name: |
Must indicate what kind of
business if the name can not indicate clearly |
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Such as
Software Developer, medical equipment, etc. (self-employed also need a business name) (Can NOT be “ABC Corporation”) |
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1.2 |
If Non-US passport |
A document showing legal /
long term stay in the United States |
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Such as Green
Card, H or TN / TD work visa, or foreign student I-20 Form. ALL MUST BE ORIGINAL. |
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1.3 |
Visa type (Keep Simple) & Supporting Docs |
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L Visiting visa
Family/Relatives |
Must show relationship to the contact
person in China; Show detailed address |
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In Chinese
whenever applicable; If not
Chinese origin, need proof that relative is legally in China |
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L Tourism visa |
Must
show Hotel name, phone number +Address |
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One in any city
you are visiting NO
RESERVATION NEEDED Avoid to use
a person – Or may be required
to show proof for relationship. |
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F – Business visa |
1. A visa authorization letter from a
government office; OR a Substitute: A statement about the
trip arrangement by own US employer 2.
Invitation from |
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On letterhead, signed by Secretary. Can not be signed by applicant even
if business owner Consider a
tourist visa - needs
no supporting docs |
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X - Student Visa |
1. Admission letter from a China Institute; 2. Visa authorization letter from a government
office. 3. If stay China
180+ days, may also need Physical Examination Form |
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All these docs
ORIGINAL
Times of
entries will be adjusted when register at a Police Agency after arrival. |
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Z Work Visa |
1. Foreign Expert
Certificate From
government; 2. Visa
authorization letter from a government office. 3. If stay China
180+ days, may also need Physical Examination Form |
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All these docs ORIGINAL Family members may also
apply for Z visa using the same supporting documents, with their names(s)
also listed. Times of entries will be adjusted when register at a
Police Agency after arrival. |
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1.4 |
If was a Chinese Citizen |
Chinese name is required. 华人须有中文姓名 |
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Including these were born in Taiwan,
Hong Kong, Macau |
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1.5 |
Overseas Chinese Origins, and children from such families |
Must Have
One of the following, in order: |
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1.5A |
Have a previous China Visa in this passport |
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OK to go! |
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1.5B |
Have a previous China Visa in old passport (renewal) |
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Make a copy of
a most recent China visa from the old passport (not the old
passport) |
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1.5C Was Chinese Citizen, First time
applying |
The old China Passport ORIGINAL |
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The old
passport can be either still valid or expired. |
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1.5D US or foreign born Chinese Child, First time applying |
1). Birth certificate 2). Both
parents’ passport photo page copies If parents have US green Card, a copy of green card AND ORIGINAL |
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If any ONE of parents is a China citizen and has NO “green card”,
need to apply for “travel certificate” as section 2.0 |
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1.6 |
Service Form-1 / Receipt (Result of online registration) |
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2 (original or copy)
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Copy to keep |
One per
package, Keep tracking # |
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1.7 |
Payment check All in 1 payment Payable to: ChinaServices.us |
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Original
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1.8 More Tips
for visa form: 1.81. Two
year visa is possible, better chance for Chinese Origins who has family ties there
and apply for visiting visa; 1.82. For
occupation, “Businessman” is too broad. Need to state professional area in
the “other” area; 1.83. If a
company name DOES NOT reflect its business nature, must explain, such as
Engineering, Financial Service, etc. 1.84. If use
a new name in the passport (not match previous docs), a court record for name
change; or marriage certificate copy 1.85. If
employment related to religious organization, need A.
A job
function description letter from employer, on letterhead, signed; B.
Applicant
need additional “Tourism Only” form at www.usChinaVisa.com/Tourism-only.pdf |
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1.9 |
Use Rush 24-hour orRush 6-hour process |
Show travel
date; It would
helpful to attach a brief note stating why so urgent; or attach a copy of air
ticket |
Help us to negotiate with visa officer for priority. |
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2.0 Apply
for a Travel Certificate
-Overseas-Born Chinese Children, or people from TaiWan Chinese
Consulate does not allow this service by an agent any more. We may only have pick + mail service.
If ANY ONE of parents is a China Citizen, and without a foreign “Green
card”. If
both parents are foreign country citizens, or BOTH have “green card”, must
apply for China Visa (see 1.7) - Currently can only do for 9 states in Chicago Consulate area. |
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2.1 |
Born in Foreign County Apply for a |
1. Birth Certificate, ORIGINAL 2. BOTH parents' passports (ORIGINALs) 3. Copy of Parents' H-1/F/ or other proof for legal stay 4. Applicant's
US passport + a copy of photo page; or a note “NO
US passport”. 5. Proof to show the applicant is in US |
Also a total of 3 photos Must have a Full name in Chinese |
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2.2 |
People using a Tai-Wan passport and Want to go to Mainland
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Apply for a And follow policies at |
Need both |
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3.0 For HK
Visa |
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3.1 |
US passport Go To HK for
business; or citizens of another countries that requires HK visa. |
Use Form ID(E) 936
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US Passport holders
may NOT need a HK Visa if stay as a tourist less than 30 days; Otherwise
verify at top menu “hotlink” – “Who needs HK Visa”. |
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3.2 |
With a China
Passport: HK visa is
NEEDED |
Use Form ID(E) 936 |
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4.0 For Document Authentication
Document Authentication
Marriage Status
Trustee
Other types |
Read
policies at the website by China Embassy for an appropriate Form.
(http://www.china-embassy.org/chn/hzqz/gzrz/t84204.htm) We can do Standard Service: (Available for above
9 states of Chicago area) If applicant prepare all documents (we offer web-based
help) We process for Consulate authentication (If reject for document error, $10 correction fee may apply) Or Full-Package with
Notary Service: (Available by appointment, MI office only) - Separate $30 per document. Included: “Standard Service” as stated above; Consulting thru phone calls
& emails Determine document requirements based on usage and originals Notary Service up to two seals (or $5 each additional) Document Certification at Secretary of State Bilingual service: in Chinese and/or in English Service guarantee - If reject for document error, will correct, no additional fee We normally do for 9 states in Chicago Consulate area. For other states we may do if you get all prepared, and add
$15 additional. |
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5.0 China Passport Pick-up and Mailing back |
1. You
must go to Consulate to apply IN-PERSON 2. Get the pick-up receipt (with dates and
a number) and mail to us; 3. Register on our website, create a
Service Form with ID, and mail to us 4. Currently do
for Chicago Consulate only. |
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Print this list and verify your package, you will more likely have
an error-free process.
We verify all arrival packages to ensure
a smooth process. If your package is short of any items listed above, we will
help you to correct, and will charge $10 Premium Service Fee.
2. Mailing Process We know
you can not risk your passport and jeopardize your travel plan.
2.1 Mail your package to us
Mail your package to the address shown in your Service Form-1.
For Rush 6–hour-same-day service, must notify us by email with tracking number, so we can
arrange an officer to wait for package and process immediately.
Write
your Service ID on envelope (easier for our process)
Strongly recommend you to use a "track-able" mail, such as US PS "Priority Mail" with delivery confirmation;
or FedEx, etc.
If
it shows MI HQ p.o. Box: It works best for reliable and faster deliveries, and
it works for US Postal Service mails only;
If you want to use FedEx
/ DHL-USA / UPS which can not send to a P.O Box, you may use office
address:
ChinaServices.us HQ,
20879 Chase Drive
Novi, MI 48375
(Phone number: 248-504-4624)
If
in your Service Form-1 it shows no address detail: email
us for in-coming shipping tips, address, and arrangement.
(Phone number: 248-504-4624)
For
any mails coming to us, be sure it DOES NOT require "signature"
(check "signature waived" if
applicable), to avoid possible delays from delivery and re-delivery (our
officer may be on the road when your mail is arriving).
Tip:
We offer “ready to print ready to use” Fedex
incoming shipping label, discount rate $13.95 for 2-3 days or $19.95 for
overnight.
It will enable both you and us track the
shipping status, and better ensure a smooth process. Just email us if you want to use.
2.2 Shipping back Selection
We
strongly recommend you pay and authorize us to ship your package
back using FedEx, a very good balance of reliability and cost - fast,
track-able, and insured.
If
you have selected so and paid for, we will prepare all, and you DO NOT NEED TO SEND ENVELOPE.
If
you did not select during application and want to select now, you can just add
manually to the Total ($14.95 for 2-3 days delivery, or $20.95 for overnight)
If
you still want to use self-stamped envelope, ensure Fedex only, and write your
Service ID on the envelope. – Note: No tracking, nor insurance available.
NO US PS, NO UPS, NOR DHL, etc. - we can
not work with too many carriers.
3. Error Proof Tips
Our experience shows the following items are on the top of error list:
3.1 Visa Application
Form (07): Most often missed items while it is required:
Chinese Name: If the applicant was ever a Chinese citizen in the
past.
#4 Contact & Inviter in China; a
MUST for business visa; an org with contact person’s name, address and
phone.
For
tourist / visit visa, it is recommended. May be a family member, relative, friend,
travel agent, a hotel, with name, address, and phone.
Signature, a MUST. Parents may sign for young children, with
“(father/mother/guardian)”
3.2 Timing too tight
& risk too high
Although, from the time you send mail out, it is possible to get back in 5
working days by all Rush / overnight, or 12 working days by standard process,
keep in mind that we need 1-2 days for record keeping, turn-around, time
slipped for any unexpected reasons…. It is strongly recommended that you plan
with a safety margin.
3.3 Short of
supporting documents
See
the checklist above.
3.4 Send in originals for supporting documents when copies are accepted – We will not be responsible for
getting originals back to you.
3.5 Lost track of Service ID
This is required if you have any question regarding your package, either
web-tracking, email inquiry, or phone inquiries
3.6 Applied too early
Visa is valid within 180 days from the time it is issued (likely the same date
as it reaches Visa Office) to the date you entering China.
3.7 Use of P.O box for
shipping back – Return mail uses FedEx or DHL-usa, can not deliver to
P.O. boxes at all)
If you selected and paid us for shipping back, but entered P.O. Box for
address, the carrier will call you for redirection, and charge $10 extra.
3.8 Keeps no copy of passport
Your passport is so important, that you should always have a copy.
All Rights Reserved. Last
revised: 9/27/2010 9:41:00 PM